Creating a memorable experience for delegates is key. We delve into some unusual vehicle venue ideas for your next event.
Corporate events can feel predictable and formulaic, but choosing a one-of-a-kind venue is a surefire way to impress your delegates. Not only does this approach provide a refreshing change of scenery, but it also ensures your event remains memorable for years to come.
It’s not all plain travelling. One of the primary concerns is space limitations, as vehicles can only accommodate a certain number of guests. To address this, be strategic with layouts by using multi-functional furniture, compact seating arrangements, and clever storage solutions. If you’re looking to host a larger event but still want the fun of incorporating a vehicle, consider multiple or an indoor-outdoor hybrid setup to expand capacity.
Accessibility may be another obstacle so choose a venue with ramps and wider doorways can ensure inclusivity and a positive experience for all delegates. Consider temperature-controlled vehicles and offering remedies such as anti-nausea tablets or ginger-based refreshments for those who may suffer with motion sickness.
Regulatory and logistical hurdles – such as parking permits and power supply – also need to be factored in so make sure to research local regulations well in advance and secure any necessary permits that may be needed! Power limitations can be solved easily by renting generators or using battery-powered lighting and sound systems.
Train
Perhaps the easiest and most common type of vehicle used as a venue, there are railways across the country that offer the option of private guest hire of train carriages. East Lancashire Railway has three luxurious Pullman-style carriages available to hire, where up to 138 delegates can enjoy private dining served by professional waiters and catering staff as they take in the beautiful Lancashire surroundings.
Boat
City Cruises in York provide unique perspectives of urban landscapes and waterfronts, allowing delegates to enjoy views of city skylines and landmarks. Available in York for a cruise down the River Ouse, the boats have live entertainment, bespoke menu and experience options, and they can even be transformed into a traditional conference setting! There are five vessels available with a capacity of up to 170 delegates, perfect for any sized event.
Plane
Believe it or not, a plane could be the perfect setting for your next event! A retired Boeing 747, known as Negus, has found a permanent home at Cotswold Airport and has been transformed into a corporate event space and private venue with a maximum capacity of 220 – complete with a high-tech AV system. While your delegates won’t be soaring through the skies to an exotic destination, they’ll still experience the thrill of an aviation-inspired setting that’s anything but ordinary.