Check out the technology available for streamlining your delegate check in process.
The days of arriving at an event and signing in are becoming a distant memory as more creative technological solutions are developed. Automated solutions for delegate check in save on both time and manpower, allowing event organisers to focus their resources on the event. We explore what’s put there to streamline the process.
The most frequently used and well-known method of contactless delegate check in, digital registration essentially lets your delegates check themselves in using a website or app on their smartphone. An alternative option is to provide tablets in your welcome area, for those delegates who don’t own a smartphone or don’t wish to use their own. Digital registration offers a quicker check in system which requires fewer staff to oversee it, allowing their attention to be focused on enhancing the event experience, and does this for a smaller investment than some of the other options.
QR codes seem to be thoroughly ingraining themselves as a common part of day-to-day life. Everything from restaurant menus to museum exhibits and advertisements make use of them to provide further information to users. It’s no surprise then that they can also be useful for welcoming delegates to your event and much quicker than traditional digital registration and don’t require delegates to download anything as an app does. It does present a heightened cybersecurity risk however as virus transmission through ill-intentioned QR codes is on the rise.
The future is here and it knows what you look like. That’s right, technology that many of us associate with spy or sci-fi movies – facial recognition – is now allowing attendees to check in at an event with a simple face scan. Delegates upload an image of their face before the event when they register to attend. On the day, they only need to approach the camera, allow it to match their face with their details, and press confirm. It’s an easy and efficient system which can help to avoid queues at large events.
Radio frequency identification technology – more commonly known as RFID – works much the same as contactless bank cards do, with a programmed chip which is scanned by a reader. This technology can be embedded into a name badge or wristband sent out prior to the event, for a check-in that’s as easy as tapping your wrist to a scanner. Alternatively, as the chips take mere seconds to code, they can be handed out at check in to allow delegates to sign in for individual sessions or talks, or even as a way to easy transmit contact details to exhibitors. While this method is convenient for check in, it does take more organising in the run up.